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Document Imaging & Service Bureau

Document Imaging and Management Specialists

"Patient files and insurance verification are at our fingertips now that we’ve converted to digital files. Plus, with RecordsPro storing everything offsite, we have additional space available to expand our lab facility. I wish we would have converted years ago."
Internal Medicine Center
"Our firm seems to have picked up more efficiency and speed in the development of our case files. On top of that, we’re getting more wins than ever before. I guess you can say we’ve really benefited by taking our document system into the 21st century."
Local Law Firm
"I was surprised how quickly we got up to speed with RecordsPro. Their consultant evaluated our needs and came up with a solution we really liked. I can’t tell you how happy our staff is that they don’t have to do nearly as much file-cabinet searching re-filing. What a time-saver."
Branch Banking Office
"Since we converted to digital, our office has seen significant improvement in several areas, from customer service to employee productivity. Any business that is looking for a silver bullet to gain improvements should give RecordsPro a call. They’ve got it together."
Regional Distribution Center

Service Bureau

No job is too large or too small.

The RecordsPro service bureau is ready to assist organizations in need of high quality document imaging, performed to exacting standards, either in-house or on-site. Whether it’s for several hundred pieces or a million, our staff is prepared to assist you. Much of our experience comes from situations such as mergers or acquisitions, where large conversions need to take place in just a few months. As a result, we understand the need for urgency that must be matched with quality controls at every step.

The step-by-step process
  1. Receipt: documents are received and inventoried.
  2. Preparation: documents are prepared for scanning and if paper is clipped, stapled, or bound, they are disassembled.
  3. Scanning: documents are scanned using quality control checks to assure that optimal legibility is achieved.
  4. Indexing: documents are indexed using universal indexing standards.
  5. Quality Control: scanned documents are checked to verify the quality of the scan and proper indexing.
  6. Reassembly: the coded documents are reassembled.
Features and benefits

A number of important features are added to records after they have been scanned. Original documents are coded, possibly even bar-coded. And electronic documents are available on a computer desktop. A simple compact disc solution may be provided for retrieval or an internal network or Internet solution may be applied for the instantaneous retrieval of your documents. The bottom-line benefits of automating the paper process are significant.

  • High speed scanning with state-of-the-art equipment
  • Project managers
  • Staff training
  • Quality check of each image
  • On-site or off-site solution
  • Fast imaging with minimal misfeeds or double feeds
  • Experienced, quality conscious supervision
  • Continuity of imaging process
  • Hassle-free process
  • Ease and flexibility to fit your situation